Comptroller for Small Non-Profit Located in NYC Job in New York, New York US

Bachelor’s degree in business administration or accounting. Candidates should have experience and knowledge of accounting software, payroll procedures, and donor management systems preferably Raiser’s Edge. Required skills: verification and interpretation of financial records and data; excellent verbal and written communication skills; organization and time management. Prefer comptroller with experience working in a non-profit. Experience in coordinating with donors, lay leadership, employees and management. Salary and benefits commensurate with experience. Please state salary requirements in cover letter.

Job Description:
• Prepare All Monthly Accounting Reports for Organization 
• Accounts Payable
• Year End Audit and Tax Return Preparation
• Accounting and Financial Functions
• Prepare and Revise (if necessary) Annual Budget
• Endowment Fund
• Accounts Receivable and Pledge Maintenance
• Staff selected Board Committees
• Collections and Write-Offs
• Organizational Administration
• General Office Correspondence and Activities

Tasks
• Prepare Monthly Accounting Reports
• Prepare and distribute monthly reports including balance sheet, MTD and YTD statements of revenue and expenses, cash flow analysis, appeal analysis cash transfers and planned giving activities
• Organize and attend monthly Finance Committee Meeting
• Manage All Cash Activities
• Reconcile Bank Statement
• Reconcile Cash on General Ledger to Cash Receipts in Raisers Edge
• Reconcile Mutual account
• Reconcile Asset / Liability Accounts Monthly
• Reconciliation consists of recording all account activity for each account and verifying the proper classification
• Record monthly accruals for payroll, bad debt expense, interest income / expense and other various expenses
• Maintain Depreciation Schedules including the addition or retirement of fixed assets and the calculation of depreciation expense
• Prepare and post all journal entries to record all activity
• Maintain subsidiary schedules to report on trip activity, board meeting expenses, special event revenue and expenses etc.
• Analyze and compare monthly and YTD actual results with budget and provide Treasurer and VP with an explanation of the variances

Accounts Payable
• Review each invoice received for accuracy
• Record each invoice for payment on the AP system
• Generate checks for signature and ensure proper signature(s) based upon organization’s payment policy (checks in excess of $1,000 require designated board signature)
• Reconcile Aging account monthly
• Monitor agency relationships with vendors on an ongoing basis to determine if they are the correct supplier for agency going forward. Obtain alternative quotes for similar services

Year End Audit and Tax Return Preparation
• Pre Audit procedure includes:
• Preparing year end Trial Balance
• Accounts Receivable reconciliation and current detailed listing of outstanding pledges
• Cash and Accounts Payable reconciliations
• Audit Routine includes:
• Accounts receivable audit
• Confirmations of all accounts (bank, investment and insurance policies)
• Auditors are then present in house for three weeks verifying all accounting procedures, journal entries, cash receipts and disbursements, assets and liabilities
• Follow up with auditors regarding year end closing entries including finalization of all account balances and preparation of annual report
• Organize and attend meeting with Audit Committee for review and finalization of Annual Report
• Finalization with audit team for printing and distribution of Annual Report
• Tax Return Preparation
• Work with Tax Team for preparation of Federal Tax Form 990 and various state returns
• Monitor Charity Navigator to ensure that filings are compliant with requirements and maintains highest charity rating
• Supply information and schedules to tax team as needed.
• Receive, review, obtain proper signatures and file tax returns

Accounting and Financial Functions 
• Process Daily Credit Card Payments
• Verify charges and ensure security of all credit cards.
• Daily review of cash receipts
• Daily review of mail and invoices
• Daily review of cash balances at bank
• Maintain and review Petty Cash
• Northern Trust, endowment involvement as needed
• Bi-Weekly Payroll Processing
• Monthly transfer of funds to organization
• Monthly Credit Card Processing
• Quarterly transfer of funds to Charitable Gift Annuitants

Prepare and Revise Annual Budget
• Preparation of annual budget in conjunction with President VP in September/October
• Work with VP on upcoming year revenue budget
• Utilize historical and current information to project upcoming year’s expenses
• Break down by month all revenue, expenses and expected cash from pledge payments into spreadsheet
• Using above information formulate projection of cash flow
• Review/Revise budget with VP, Treasurer and President
• Upon completion of Annual Budget enter information by account and by month into Financial Edge system (Raiser’s Edge)

Endowment Fund
• Perform monthly reconciliation of all Endowment Fund statements. Journal entry creation and posting into Financial Edge (Raiser’s Edge).
 
• Reconciliation of Statements to Financial Edge
• Monthly review and distribution of report prepared by Investment firm
• Maintain international Bond portfolio including Permanently Restricted Bonds which require rollover upon maturity
• Organize and attend Endowment Committee Meetings
• Accounts Receivable and Pledge Maintenance
• Monthly reconciliation of Pledges Receivable
• Record and maintain pledge acknowledgements
• Implement reserve entry based upon pledge activity
• Office Management including Human Resources
• Ensure insurance coverage is in place
• Collections and Write-Offs
• Create a list of donors currently delinquent on pledge payments
• Contact donors either through email, regular mail or phone regarding payments
• Discuss with Fundraising Committee those donors appearing on generated collection report in an effort to get board involvement for collections
• Report in aggregate to The Board of Directors / Executive Committee required write offs

• Staff Board Committees