Executive Assistant / Office Manager Job in New York 10016, New York Us
Position: Executive Assistant/Office Manager
Reporting Manager: Holly Ewen, Chief of Staff to the CEO
Location: New York, NY
KLG Advisors is a leading advisory firm that helps the worlds leading companies develop and implement location and real estate strategies that create sustainable advantage. KLG Advisors is located in the heart of Union Square in New York City. We offer a competitive compensation plan and benefits package, 401K, and paid vacation. For further information on KLG Advisors, visit our website - http://www.klgadvisors.com .
General Responsibilities:
Ø Provide day-to-day coverage and support for the CEO:
o Maintain calendar
o Answer phone
o Book travel and prepare expense reports
Ø Provide day-to-day coverage for the main office number.
Ø Manage Travel for the office:
o Main point of contact with travel agency
o Book all travel
o Create itineraries
o Prepare reports in Concur
o Manage receipt collection and filing
o Prepare billable expense report for CFO
Ø Manage Firm’s files – vendors, clients, corporate
Ø Provide General Office Management
o Maintain relationship with vendors – coffee, janitorial, building
o Maintain inventories for supplies
Ø Manage the Office Intern who will provide the following tasks as you direct:
o Errands – bank, post office, lunch, etc.
o Stocking fridges, pantries, and supply closet
o Filing
o Ensuring printers have paper
o Marketing – Twitter and Facebook posting
o Any other task
Qualifications:
Ø Minimum 3 - 5 years experience as an Executive Assistant.
Ø Above average Microsoft Office skills – familiarity with a Mac preferred
Ø Excellent communication skills
Skills:
Ø Organized, detail oriented, self-motivated, possess highly developed time management skills, and be able to work in a highly active, fast-paced environment.
Ø Must be a self-motivated, committed individual who takes accountability to produce desired results.
1 11/11/2011