Executive Assistant/Office Manager (Seattle) recruitment
PEAK6 Investments is seeking an experienced, proactive, top
performing Executive Assistant/Office Manager to provide
administrative and personal assistance to the President of PEAK6
and the firm's Seattle office.
Responsibilities:
- Utilize MSOffice, telephone, email, texts, and personal
interactions to manage all aspects of executive's daily schedule
and interactions. - Manage executive's calendar and contact list. Schedule
and coordinate ad hoc meetings, conference calls, and other events.
Inform attendees of function dates and times, reserve meeting
space, provide the appropriate equipment/materials and provide
hospitality services as required. - Book and coordinate business personal travel and
accommodations - Manage monthly expense reimbursements including corporate
credit card and personal benefits deductions - Manage the daily needs of the Seattle office. Function as
point of contact if anything needs to be repaired, ordered, given
office access, etc. - Order monthly food and supplies for office
- Set up all hardware in office
- Handle all office shipping needs
- Act as first point of contact for calls or visitors in the
office; answer phone calls from the main line, register guests with
security and greet them upon arrival - Assist HR/Recruiting in facilitating interviews and new hire
on-boarding - Organize monthly team building events
- Monitor feedback from PEAK6's online business, WeSeed, and
respond to users when applicable - Special Projects as assigned
- Additional personal tasks as required
Job Requirements:
- 3+ years of experience in an Administrative role; experience
supporting senior level executives preferred - Bachelor's Degree from accredited college/university
- Excellent Microsoft Office skills, specifically the ability to
use advanced Calendar and Email tools to help track time and
organize incoming information. - Ability to be proactive, problem solve and provide plans or
alternatives to handling daily issues and prioritizing daily
needs - Strong attention to detail and organizational skills
- Proven track record of managing multiple priorities in a
fast-paced, demanding environment - High degree of professionalism and discretion
- Ability to work in a highly self-directed manner and anticipate
needs - An aptitude for utilizing technology and ability to master
internal software as needed - Availability to work long hours and be reachable outside of
normal business hours
September 4, 2012
• Tags: Capital Markets careers in the USA, Executive Assistant, Office Manager (Seattle) recruitment • Posted in: Financial