Fund Operations Supervisor
Duties:
Daily
- Assume day to day ownership and oversight of operational interactions between Management Company, Distributors, Investment Managers, Administrators, Custodians, Lending Agents etc.
- Demonstrate understanding and flexibility where the role and priorities can change.
- Receive, Process, Monitor and Respond to operational queries sent to “Fund Operations”
- Monitor / Follow-Up all queries sent to Outsourcers and oversee satisfactory conclusion.
- Critical Controls (NAV Movements , Security Lending, Large Trades)
Weekly/ Bi-Weekly
- Bi-Weekly meeting with Dublin Mutual Fund Administrator to discuss progress on Open Items
- Bi-Weekly Call with Luxembourg Mutual Fund Administrator to discuss progress on Open Items
- Process Inheritance Tax requests
Monthly/Quarterly
- Quarterly Meeting with Fund of Hedge Fund Administrator
- Monthly TER (Total Expense Ratio) Summary Report for the Client’s Board of Directors
- Monthly Operational Control Compliance Summary for the Client’s Board of Directors
Annual/ Semi-Annual
- Update details related to Fund Dividend Distributions process
o Agree timetable with all parties
o Prepare estimated pay-outs based on available income supplied by fund administrators
o Oversee payment authorization, communication and settlement process
- Manage German Tax Reporting process:
o Agree reporting timetables with all parties
o Coordinate the provision of data by fund administrator
o Liase with German Tax advisers to ensure timely reporting
- Manage funds Financial Statements process:
o Agree reporting timetables with all parties
o Weekly call with Financial Reporting teams / Auditors
o Ensure timely provision of reporting by internal Client parties
o Review of Annual/Semi Annual Accounts
o Prepare Directors Pack for Client Board
- Manage External Auditors Additional Assurance Report – Action Plan to be agreed with Outsourcers and Actions monitored.
- Ad hoc – management of Projects, mini-projects, system enhancements as required
Skills/Competencies
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4 – 6 years in supervisory / management role with Fund Administrator (preferably Financial Reporting / Fund Accounting/ Custody).
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3rd Level Qualification
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Quick Learner and Assertive
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Organised multi-tasker
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Attention to Detail
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Excellent Relationship Management skills
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Exellent verbal, written and numerical skills
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Computer Skills including MS Excel
For a Private Confidential conversation, please contact David Worrell on 01-874-6770 or dworrell@paragonexecutive.com
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