HR Assistant – Maternity Cover recruitment
With offices in Bahamas, Gibraltar, Guernsey, Jersey, London and the UK regions employing over 500 people, we have a rich history spanning over 200 years.
Wealth management has become a complex business. The choice of investments is endless and includes an increasingly diverse range of opportunities. Some are traditional while other recent innovations are as highly specialist as they are potentially rewarding. We provide an extensive range of wealth management services including banking, investment, trust and financial planning services to help clients make the right choice.
HR Assistant
Purpose of Role:
To provide full administrative support to the HR department in liaison with CIHRS in Bangalore and assist the London HR Manager in providing advice and support to staff and managers on general HR matters and ensuring application of policies and best practice in all areas.
Key Responsibilities:
Resource planning, recruitment and selection
- Assist with the recruitment process for all positions
- Assist with interviewing candidates for selected positions
- Monitoring returned contracts, reference checking and other new joiner documentation
Training and development
- Organise induction(s) and ongoing training for new joiners
- First point of contact for training enquiries
- Support Group Training Officer and Bangalore to undertake the training administration for London
- Assist the HR Manager and Group Training Officer with general Training Needs Analysis following completion of the appraisal process
Performance appraisal and salary/bonus review
- Provide support to appraising managers and appraisees during the performance management process
- Assist the HR Manager in co-ordinating the annual appraisal process
- Assist the HR Manager with the ACR process
Administration
- Manage the administration process with CIHRS for joiners, leavers and transfers including temporary staff and students and ensuring the necessary follow-up
- Responsible for the department’s filing and archiving
- Work with CIHRS and assist the HR Manager in the maintenance of HR related records (PeopleSoft, AMS, Payroll)
- Assist the HR Manager to ensure that all staff have necessary visas to work in UK
- Following up on outstanding job descriptions and objectives
- Assist the HR Manager with payroll and liaison with SGCIB payroll team and Northgate as outsourced payroll provider.
- Assist the HR Manager to deal with all matters in respect of leavers, including conducting exit interviews
- Assist HR Manager with administering the annual International Group Savings Plan
- Manage the day to day relationship with CIHRS and monitor quality of work
- Flag to the HR Manager any issues with CIHRS that cannot be resolved with regular CIHRS contacts.
Reporting
- Assist with monthly absence monitoring reports
- Assistance with other reports as required
Projects
- Assist with other projects as required
Among his/her responsibilities, the job holder commits to fully respecting SG Policies and Procedures defined locally, at PRIV and at Group Level, in order to control operational risks:
- Respect of local SG procedure and regulation
- Application of SG Code of conduct
- Application of IMMUNE rules
He / she must seek advice from his/her Management and/or his/her local Operational Risk Manager in case of doubt
Competencies required:
o Operational
- HR techniques (recruitment, training, career management, dismissals, retirement).
- English
- Business understanding
- Knowledge of Immune golden rules and constant attention paid to them
o Behaviour
- Autonomy
- Communication skills
- Flexibility / adaptability
- Organization /time keeper
- Diplomacy
- Analytical skills
- Negotiation skills
- Is a relay for any change management projects
- Good judgement skills to adequately raise an alert and/or exercise whistle blowing, in regards to operational risks exposure among other things
Qualifications Required:
Necessary:
- SHL testing qualified
Desirable:
- Part CIPD qualified or
- CPP