Legal & Compliance Legal Billing Unit & Matter Management Support Analyst – Clerical – based in London recruitment
Legal ComplianceLegal Billing Unit and Matter Management Support Analyst
The Legal Compliance ("LC") Department of JPMorganChase Co is responsible for the provision of legal and compliance services to the Corporation, and includes the Office of the Secretary. The Office of the Secretary provides for effective governance of the Firm, serves as a central repository of legal, regulatory, and shareholder data, and supports the ethical conduct of business through the Code of Conduct.
Structure: LC is organized around Practice Groups that largely conform to the organization of the Firm's Lines of Business and Corporate Staff. This alignment allows the legal and compliance staff to work closely with the lines of business and staff areas on a daily basis.
Two units in the corporate support staff are Legal Billing Unit (LBU) and the Matter Management Team.
The primary purposes of the Legal Billing Unit are the accurate and prompt payment of legal invoices and the precise and timely record keeping of same to provide the foundation for key financial reports.
The primary purpose of the Matter Management Team is the development and improvement of the matter management tool, day-to-day assistance for users, and special communications and training relating to GOLD. GOLD, the matter management tool, also interacts with an external spend management/billing system, AIMS (Advanced Invoice Management System).
Position Summary:
This position will be involved in tasks related to supporting users of the GOLD system (used by employees to create and track matters/cases) and supporting users of AIMS (used by law firms to submit invoices electronically), including outside counsel and non-outside counsel invoices.
This position will interact with all levels of Legal Compliance professionals, JPMC Sourcing professionals, and outside law firm billing administrators. In addition to closely partnering with the US-based Legal Billing Unit and Matter Management Team, this position will provide primary support to the EMEA-based community and work to streamline/improve current processes for the local professionals.
Key Responsibilities:Processing payments, both paper and electronic, including data entry of paper invoices into AIMS.Overseeing the professional workflow setup and modification process as well as resolving user (internal and external) requests, questions and issues (via phone and email).Performing checks and identifying the VAT treatment of legal invoicesCompleting VAT coding and Compliance Checks before electronic transfer to AP for paymentPartnering with key stakeholders to ensure accounting and project information is accurately captured on company's systems that apply to legal invoicesLiaising with Accounts Payable to maintain law firm data integrity and for law firm onboarding projects.Administering training for matter and spend management systems.Working with Sourcing to resolve Outside Counsel Database issues, answer questions related to the firm's Third Party Oversight policies, and ensuring compliance with the Outside Counsel Manual.
Qualifications
Position Requirements
Ability to work in complex environments with diverse stakeholdersUnderstanding of accounting concepts such as cost centers and hierarchies, G/Ls
and consolidated G/L accountsStrong partnering and relationship management skills: ability to interact with a diverse range of stakeholders within LC and the wider JPMC Business Community and outside legal vendorsExcellent and clear communication skills, both written and verbalClient oriented and solution based mindsetMastery of Outlook and MS Office (Word, Excel, and PowerPoint)Excellent organizational skillsAttention to detail concentrating on accuracy and efficiencyStrong ability to multitask and prioritiseMust be a self starter and finisherEstablished experience in a professional or legal environment / backgroundProven experience within one of the following areas: Legal matter management, electronic billing application experience, Accounts Payable, Tax treatment on legal invoicesAbout JPMorgan Chase Co.J.P.
Morgan serves one of the largest client franchises in the world. Our clients include corporations, institutional investors, hedge funds, governments and affluent individuals in more than 100 countries. J.P.
Morgan is part of
JPMorgan Chase Co. (NYSE: JPM), a leading global financial services firm with assets of $2.2 trillion.
The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management, and private equity. A component of the Dow Jones Industrial Average, JPMorgan Chase serves millions of clients and consumers under its J.P.
Morgan and Chase, and WaMu brands.
J.P.
Morgan offers an exceptional benefits program and a highly competitive compensation package.J.P.
Morgan is an Equal Opportunity Employer.