Office Manager / Administrative Assistant
Energy, Environment Transportation GroupEnergy Aviation Markets
Ann Arbor, MI
ICF SHE provides objective, independent regulatory, technical, financial, and commercial guidance to aviation clients, including airlines, airports, financial institutions, manufacturers, U.S. federal agencies, international governments, VIPs, and heads of state. We help aviation clients manage assets and operations, mitigate risk, and maximize return on investment.
As the global demand for air transportation grows, competition for manufacturing and maintenance, repair, and overhaul (MRO), along with other aftermarket support services, will continue to increase commensurately. The combined group’s service portfolio allows ICF SHE to expand into the high-growth aerospace manufacturing and aviation supply chain management sectors and to provide additional analytical and advisory support services. In addition, ICF SHE now will provide an enhanced set of integrated aviation services, including those related to military sustainment, business aviation, rotary wing, and low-cost airline management.
Job Description:
ICF International is seeking an Office Manager responsible for providing administrative/office support to our Ann Arbor, MI office within our Energy, Environment Transportation Group. The Office Manager is responsible for implementing and maintaining on-site administrative, procurement, asset management and security systems to ensure the integrity, smooth effective operation of the Ann Arbor office. The selected individual will responsible for supporting an office of 9 colleagues and a geographically disperse team.
Key Responsibilities:
- Provide day-to-day administrative functions including daily mail duties to include couriers and various functions in support of management.
- Maintain project reports, complete expense reports, prepare invoices for payment, draft and edit correspondence and coordinate corporate initiatives.
- Tasks will include scanning, filing, maintaining calendars and coordinating resources and materials required for meetings, presentations and trainings.
- Responsible for tracking company subscriptions, organizing and ordering office/kitchen supplies, and providing general office management.
- Plan internal meetings and coordinate travel and client meetings and conferences.
- Liaise with ICF’s headquarters on administrative matters i.e. IT, HR, Facilities, Accounting, etc.
- Contact Management.
- Sales planning assistance.
Basic Qualifications:
- High School degree.
- 5+ years of administrative/office manager experience in a professional services firm.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Preferred Skills/Experience:
- Some college level education.
- Experience working in a consulting environment.
- Experience/Exposure to SalesForce.com.
- Experience/Exposure to SharePoint.
Professional Skills:
- Excellent written and oral communication, organization, and prioritization skills required with a high level of accuracy and discretion is essential.
- Must have experience working independently and with a geographically disperse team, possess strong problem solving skills, and be able to respond effectively to changing priorities.
- Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.
- Sound business ethics, including the protection of proprietary and confidential information.
- Ability to work with all levels of internal staff, as well as outside clients and vendors.
- Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude.
ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce. ICF International is an Equal Opportunity and Affirmative Action Employer - M/F/D/V
